Free resources / Loot Drop
4 prompts that turn messy notes into steps
4 copy-paste prompts that turn what you know into steps anyone can follow, plus a before and after.
Loot Drop · Posted · By Kevin Job, Ghosted Ai
The problem
It's all in your head. Every "just ask me" slows your team down. These prompts turn what you know into steps anyone can follow.
Prompt 1: Notes to steps
Paste the mess.
Turn these notes into numbered steps someone new could follow. Keep my wording where it's clear. Notes: [paste]
Prompt 2: Find the gaps
What's missing?
Read these steps as a new hire on day one. List every question you'd still have.
Prompt 3: Checklist
One page, one box each.
Turn these steps into a one-page checklist with a box for each step and who does it.
Prompt 4: Exceptions
When things go wrong.
For each step, what usually goes wrong, and what should someone do when it does?
Before and after
Before: "open up, check vm, call back, prep rooms."
After:
- 01Unlock by 7:45.
- 02Check voicemail; note name, number, reason.
- 03Return every call by 9:30.
- 04Set up rooms 1 and 2.
The test
Hand it to someone new. Give the steps to someone who has never done the job. Every question they ask is a step you missed.
Save this. Write one this week.
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